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17 Habits of Highly Productive People
Most of us have known that person who always seems to be efficient and also gets things done. Whether a friend or associate, this is the person who is always on time with their work. Someone who manages to complete hour-long tasks in 20 minutes. Since no human could function as quickly as a robot or machine, people refer to them as robots or machines.
These individuals continue to exist, persistently pursuing optimal performance. What shared qualities do these highly efficient people possess? How do they achieve it? How do the most productive individuals overcome procrastination?
Getting Things Done
A popular business publication and a must-have for any person who wants to manage their time effectively, David Allen’s Getting Things Done has been published almost fifteen years ago.
The term “GTD” now refers to an entire approach to accomplishing professional projects as well as has actually spawned an entire society of websites, organizing tools, workshops, as well as offshoots.
Boost productivity and become highly efficient with these habits:
1. Focus on most important tasks first
Identifying non-essential tasks is crucial for employees. Eliminate meaningless administration and unnecessary meetings from your schedule. Consider cancelling or shortening meetings that are not essential, opting for shorter standing conversations instead. Often, we waste time on tasks that are simply part of our routine. Don’t hesitate to break free from the mold and try new approaches.
2. They eliminate distractions
Highly productive individuals recognize distractions and proactively avoid them. If in a noisy environment, use earphones or relocate away from chatty colleagues. Keep your display clutter-free by closing tabs in your web browser. Most importantly, keep your smart device out of sight!
3. Use the 80/20 rule
The 80/20 concept is essential for job focus. According to the rule, 80% of results stem from 20% of efforts in any undertaking. Productive individuals identify the crucial 20% of their work that drives their performance. They then seek to minimize the remaining 80% of their routine, creating additional time for the most important tasks.
4. Learn to take breaks
Sustaining concentration for eight consecutive hours is unrealistic for anyone, even the most productive individuals. It simply isn’t feasible. No matter how many effective strategies you employ, prolonged focus without distractions is impossible. That’s why taking breaks is crucial. Even a few minutes of downtime to recharge and brainstorm new ideas can be immensely beneficial.
5. Eliminate inefficient communication
Email, despite its power, can also be a major headache. To tackle this, schedule specific times for checking and responding to messages. Personally, I find that 9:30 am to 10 am and 4 pm are optimal for email replies. Close your inbox and keep it out of sight until the end of the day to boost productivity and achieve more.
6. Find repeatable shortcuts – automate tasks
If you find yourself repeatedly performing the same tasks, explore methods to complete them more efficiently. Even small improvements, such as increasing typing speed, can contribute to automating larger sections of your organization.
7. Mistakes and successes can be learned from
One of the challenges for exceptionally productive individuals is to ensure that fast work also maintains high quality. When working at a rapid pace, the possibility of making mistakes increases. However, highly productive individuals embrace this risk by continuously learning and striving for improvement. By doing so, they make the process of delivering exceptional results effortless.
8. Plan for when things go wrong
Every person experiences it. Today is supposed to be your best day yet, after all the preparation you’ve put into it. But there are always unforeseen tasks that demand your attention. Efficient individuals understand the preparation fallacy: underestimating task completion time is common.
High-performing people know that the upcoming week appears free only because it hasn’t been scheduled yet. Highly effective individuals prepare for disruptions and create contingency plans in advance, allowing them to quickly adjust when unexpected issues arise.
9. They delegate wisely
Highly efficient individuals understand the importance of not shouldering the entire burden of their business alone. Whenever feasible, they delegate tasks to individuals who are better suited for them. This approach allows them to maintain focus on the broader perspective and strategic goals. Moreover, delegating responsibilities fosters the growth of others by building their confidence and honing their skills.
10. They plan the night before
Feeling anxious about tomorrow’s tasks? Plan your early morning schedule the night before to reduce anxiety and uncertainty. Jot down a morning plan before bed to save yourself from a restless night and ensure a smoother start to the day.
Bloom Daily Planner
Our pads contain 80 undated sheets and can be protected with shrink wrap. They measure 6″ x 9″ x 0.4″ and weigh around 10.7 ounces. You can find matching products in our Amazon store. Each page of the pad features today’s date, enabling task and schedule tracking. It includes sections for three top priorities, 30 additional to-do items, and a daily schedule from 6 am to 10 pm.
11. They don’t multitask
Research indicates that multitasking notably impairs performance speed. While you may believe that switching between tasks helps you accomplish more, it actually hampers cognitive processing. Highly productive individuals dedicate extended periods to a single task, enabling them to enter a state of deep psychological focus.
12. They reward themselves
The mind, like any other muscle in your body, can be trained. Establishing a positive psychological cycle involves rewarding yourself for completing tasks. When you finish a task and receive a reward, it motivates you to tackle the next one. Successful individuals celebrate their achievements with their teams and treat themselves when they reach significant milestones.
13. They exercise
Highly productive individuals kickstart their days with a burst of energy – quite literally! Research has demonstrated that engaging in regular cardiovascular exercise improves memory, focus, and creativity. Moreover, it reduces stress and enhances mood, fostering happiness both at work and home. To optimize the benefits, aim for a minimum of thirty minutes of exercise each day.
14. Get better at saying “no”
Highly productive individuals are comfortable saying ‘no’ without feeling guilty. They recognize the value of their time and view it as a precious resource. This doesn’t require being rude or dismissive; instead, they communicate their situation, suggest alternative assistance, or empower others with appropriate guidance.
15. They use automation
Automating tasks such as email marketing, social media management, and customer inquiries can be a significant time-saver. These 10 service automation strategies can be incredibly beneficial when you’re on vacation and can also help save time for your company on a daily basis. It’s important to utilize them thoughtfully and with care.
16. They use music strategically
Effective people often listen to music as part of their daily routine. Job-specific playlists can improve mood and focus. If lyrics are distracting, ambient sound apps like Noisli or Coffitivity can help reduce workplace distractions.
17. They love what they do
Passion is key for success in any job. No amount of performance techniques can compensate for a lack of enjoyment. Those who are genuinely driven and passionate about their goals excel in their work. If you find yourself lacking passion for your business, it’s crucial to reassess and ask important questions. Successful company owners always have a purpose that ignites their passion. Discover yours.
Final Thoughts
Even the most successful individuals are susceptible to human limitations, despite adopting some of these practices. It’s common to begin the day with high energy but experience a decline in focus during the afternoon, known as the afternoon slump, which can hinder productivity. In the following article, you’ll discover why this energy dip occurs and learn effective strategies to prevent it.
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